Troop 125 continues to encourage adult participation in our events. This note is sent out to further clarify the Troop Committee's guidelines on adult driving to/from events.
By way of background, the Troop is required to file a "tour permit" wih the Clinton Valley Council on any of our activities that require transportation. The purpose of this is to allow the Council some oversight on whether troops have sufficient adult participation, trained leaders, and to ensure some records for insurance purposes. As a part of this we need to identify all drivers and vehicles ahead of time; the council does a cursory check on insurance/licenses/etc.
This tour permit is fundamentally why Don Balmes works hard to identify drivers prior to the Friday evening departure and we need to understand plans earlier in the week. Clearly the other reason is to make sure we have enough seatbelts! We never want to get in the position of lacking proper amount of seats and belts.
When you drive to an event for the purpose of transporting Scouts, the Troop will reimburse you. As you probably know, part of the event cost that all participants pay is transportation.
If you drive to an event as a part of the troop "caravan" you should show up to Innatech with a full tank of gas. As you purchase gas for the trip, or at the conclusion, please save the receipt. You will need to submit this to Alan Miller , our treasurer, as quickly as possible (and he may turn you down if this is not within 90 days!). Our intent is obviously to reimburse your out-of-pocket cost for helping us transport the Troop.
Two notes: First, even as a reimbursed driver, you will still pay your share of the transportation cost through the overall activity fee . . . . . and, we are not typically reimbursing drivers that drive their son to an event at their own convenience (e.g. they needed to do early pick-up, or are coming from some other location).
So it's as simple as that! Thanks to the many of you that do indeed drive regularly!